Entering Time Into Exempt Time Entry

Employees use this page to enter the number of hours worked for the day. With these forms (Entry Form III and IV), employees only need to enter in the total number of hours. Employees do not need to specify when their work day started and ended and when they left for lunch and returned from lunch.

The time entry form listed under the Actions menu item in EWS is based on the timesheet entry form defined for the employee ID in the HR Management module and EWS system settings. For more information about timesheet entry pages, see Working with Timesheets.

The form allows employees to specify one or more wage codes and cost centers for time worked by allowing employees to add multiple entries for a day. For example, assume that an employee spends four hours a day performing work for the Engineering department and four hours a day performing work for the Manufacturing department. In this scenario, first the employee would specify Engineering as the cost center, specify four hours for the Engineering work, and then add the time sheet. Next, the employee would specify on a new Exempt Time Entry form Manufacturing as the cost center, specify four hours for the Manufacturing work, and then add the second time sheet. The employee can then verify that they entered the correct number of hours for the day in the session by verifying that the number eight displays in the Batch Total field.

To enter time using Exempt Time Entry Forms III or IV complete the following steps:

  1. Access the Exempt Time Entry form using Actions>Time Entry.

    2. Note: The time entry form listed under the Actions menu item in EWS is based on the timesheet entry form defined for your employee ID in the HR Management module and EWS system settings. For more information about timesheet entry pages, see Working with Timesheets.

  2. Add or select a work date. This selection varies, depending on the form you use for time entry.
    • If using Time Entry Form III, in the Work Date field, select the work date from the drop-down list .
  3. If you are entering time for multiple days and you want the date displayed in the Work Date field to automatically advanced to the next day after you add your time for the current day, select the Advance Date on Add check box. For example, if you want to add work time for 2/6/2010 and 2/7/2010, select this check box. After you enter your work time for 2/6/2010 and click the Add button, your 2/6/2010 entry will be saved, and a new entry form will load with the Leave Date field automatically populated with the 2/7/2010 date.
  4. In the Cost Center field, select which cost center you want to specify for your time from the drop-down list. The cost centers displayed in the drop-down list are the cost centers specified for your employee ID in the HR Management module. For more information about specifying cost centers for employee IDs, see the HR Management module online help.
  5. In the Wage Code field, select which wage code you want to specify for your time from the drop-down list. The wage codes displayed in the drop-down list are wage codes set up in the Payroll module then assigned to the employee ID in the HR Management module. For more information about specifying wage codes for employee IDs, see the HR Management module online help.

    6. Note: If the cost center and wage code you enter are not a valid combination, EWS will use the first valid cost center listed for you in the HR Management module and use the wage code associated with that cost center.

  6. In the Hours field, enter the number of hours for the entry.
  7. In the Description field, enter a description for the entry.
  8. Use the Batch Total field to track and verify the total number of hours you enter for a session. For example, assume that you work 40 hours a week and you enter your weekly work hours every Friday in one session. In this scenario, you enter eight hours for Monday and click the Add button. The number displayed in the Batch Total field is eight. You then enter eight hours for Tuesday, and click the Add button. The number displayed in the Batch Total field is 16. You continue adding time for each day of the week through Friday. When you are finished, you use the number displayed in the Batch Total field to confirm that you correctly entered 40 hours for the week in your session.
  9. Click the Add button to save your leave entry.

To enter time using Exempt Time Entry Form IV, complete the following steps:

  1. Access the Exempt Time Entry form using Actions>Time Entry.

    2. Note: The time entry form listed under the Actions menu item in EWS is based on the timesheet entry form defined for your employee ID in the HR Management module and EWS system settings. For more information about timesheet entry pages, see Working with Timesheets.

  2. Select a date from the calendar and click Add.
  3. In the Cost Center field, select which cost center you want to specify for your time from the drop-down list. The cost centers displayed in the drop-down list are the cost centers specified for your employee ID in the HR Management module. For more information about specifying cost centers for employee IDs, see the HR Management module online help.
  4. In the Wage Code field, select which wage code you want to specify for your time from the drop-down list. The wage codes displayed in the drop-down list are wage codes set up in the Payroll module then assigned to the employee ID in the HR Management module. For more information about specifying wage codes for employee IDs, see the HR Management module online help.
  5. In the Hours field, enter the number of hours for the entry.
  6. In the Description field, enter a description for the entry.
  7. Click the Save button to save your time entry.
  8. If you are entering time for multiple days, just repeat the Steps 2 - 7 being sure to click Save after you completed entering your information for each day.
  9. Use the Action>View Timesheets to track and verify the total number of hours you enter for a session.
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