Exempt Time Entry
Use this page to enter the number of hours worked for the day. With this page, you only need to enter in the total number of hours. You do not need to specify when your work day started and ended and when you left for lunch and returned from lunch.
Note: The timesheet entry page listed under the Actions menu item in the EWS module is based on the timesheet entry page defined for your employee ID in the HR Management module and EWS system settings. For more information about specifying timesheet entry pages for individual employee IDs, see the HR Management module online help. For more information about specifying timesheet settings using EWS, see Configuring System Settings.
Procedures
- Access the Exempt Time Entry form using Actions>Time Entry.
Note: The time entry form listed under the Actions menu item in EWS is based on the timesheet entry form defined for your employee ID in the HR Management module and EWS system settings. For more information about timesheet entry pages, see Working with Timesheets.
- Add or select a work date. This selection varies, depending on the form you use for time entry.
- If using Time Entry Form III, in the Work Date field, select the work date from the drop-down list .
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If using Time Entry Form IV, select a date from the calendar.
If using Time Entry Form VI, select a pay period from the list and click on a table cell to enter your time for the work date and Cost Center.
- If you are entering time for multiple days and you want the date displayed in the Work Date field to automatically advanced to the next day after you add your time for the current day, select the Advance Date on Add check box. For example, if you want to add work time for 2/6/20XX and 2/7/20XX, select this check box. After you enter your work time for 2/6/20XX and click the Add button, your 2/6/20XX entry will be saved, and a new entry form will load with the Leave Date field automatically populated with the 2/7/20XX date.
- In the Cost Center field, select which cost center you want to specify for your time from the drop-down list. The cost centers displayed in the drop-down list are the cost centers specified for your employee ID in the HR Management module. For more information about specifying cost centers for employee IDs, see the HR Management module online help.
- In the Wage Code field, select which wage code you want to specify for your time from the drop-down list. The wage codes displayed in the drop-down list are wage codes set up in the Payroll module then assigned to the employee ID in the HR Management module. For more information about specifying wage codes for employee IDs, see the HR Management module online help.
Note: If the cost center and wage code you enter are not a valid combination, EWS will use the first valid cost center listed for you in the HR Management module and use the wage code associated with that cost center.
- In the Hours field, enter the number of hours for the entry.
- In the Description field, enter a description for the entry.
- Use the Batch Total field to track and verify the total number of hours you enter for a session. For example, assume that you work 40 hours a week and you enter your weekly work hours every Friday in one session. In this scenario, you enter eight hours for Monday and click the Add button. The number displayed in the Batch Total field is eight. You then enter eight hours for Tuesday, and click the Add button. The number displayed in the Batch Total field is 16. You continue adding time for each day of the week through Friday. When you are finished, you use the number displayed in the Batch Total field to confirm that you correctly entered 40 hours for the week in your session.
- Click the Add button to save your leave entry.
- Access the Exempt Time Entry form using Actions>Time Entry.
Note: The time entry form listed under the Actions menu item in EWS is based on the timesheet entry form defined for your employee ID in the HR Management module and EWS system settings. For more information about timesheet entry pages, see Working with Timesheets.
- Select a date from the calendar and click Add.
- In the Cost Center field, select which cost center you want to specify for your time from the drop-down list. The cost centers displayed in the drop-down list are the cost centers specified for your employee ID in the HR Management module. For more information about specifying cost centers for employee IDs, see the HR Management module online help.
- In the Wage Code field, select which wage code you want to specify for your time from the drop-down list. The wage codes displayed in the drop-down list are wage codes set up in the Payroll module then assigned to the employee ID in the HR Management module. For more information about specifying wage codes for employee IDs, see the HR Management module online help.
- In the Hours field, enter the number of hours for the entry.
- In the Description field, enter a description for the entry.
- Click the Save button to save your time entry.
- If you are entering time for multiple days, just repeat the Steps 2 - 7 being sure to click Save after you completed entering your information for each day.
- Use the Timesheets to track and verify the total number of hours you enter for a session.
Fields
Work Date: Select a date for the work from the drop-down box. This field is only available if Time Entry Form III was selected.
Advance Date on Add: Select this check box if you are entering time for multiple days and you want the date displayed in the Work Date field to automatically advance to the next day after you add your time for the current day. This field is only available if Time Entry Form III was selected.
Calendar (Viewable): Select the date for the work using the calendar. Once selected, the date displays next to the top buttons. This field is only available if Time Entry Form IV was selected.
Cost Center: Select which cost center your time is associated with from the drop-down list. The cost centers displayed in the drop-down list are the cost centers specified for your employee ID in the HR Management module. For more information about specifying cost centers for employee IDs, see the HR Management module online help.
Wage Code: Select the wage code your time is associated with from the drop-down list. The wage codes displayed in the drop-down list are wage codes set up in the Payroll module, then assigned to your employee ID in the HR Management module. For more information about specifying cost centers for employee IDs, see the HR Management module online help.
Hours: Enter the number of hours worked.
Lunch Break Taken: Select this check box if you are required to report on whether or not you went to lunch. For example, some grants require this information for reporting purposes.
Description: Enter a description for your work.
Batch Total: The system displays the total number of hours entered for the session. Use this field to track and verify the number of hours you enter for a session.
Add: Click this button to save your time entry.
