Entering Leave

Employees can enter their leave time, such as vacation time or sick days, into timesheets using EWS. Managers can then review and approve employee leave as appropriate. For more information about approving employee leave time, see Approving Employee Timesheets and Expenses.

To enter leave time into a timesheet, complete the following steps:

  1. Access the Leave Entry form using Action>Leave Entry.
  2. In the Leave Date field, select the leave date from the drop-down list.
  3. If you are entering time for multiple days and you want the date displayed in the Leave Date field to automatically advanced to the next day after you add your time for the current day, select the Advance Date on Add check box. For example, if you want to add leave time for 2/6/2010 and 2/7/2010, select this check box. After you enter your leave time for 2/6/2010 and click the Add button, your 2/6/2010 entry will be saved, and a new entry form will load with the Leave Date field automatically populated with the 2/7/2010 date.
  4. In the Cost Center field, select which cost center you want to specify for your leave time from the drop-down list. The cost centers displayed in the drop-down list are the leave cost centers specified for your employee ID in the HR Management module. For more information about specifying leave cost centers for employee IDs, see the HR Management module online help.
  5. In the Leave Code field, select the leave code you want to specify for your leave time from the drop-down list. The leave codes displayed in the drop-down list are leave codes set up in the Payroll module, then assigned to your employee ID in the HR Management module. For more information about specifying leave codes for employee IDs, see the HR Management module online help.
  6. If a Wage Code field displays on the form, specify the wage code for your leave time from the drop-down list. The wage codes displayed in the drop-down list are wage codes set up in the Payroll module, then assigned to your employee ID in the HR Management module. This field will only display if EWS has been configured to display this field on leave pages. For more information about configuring EWS to display this field, see System Settings and Configuring System Settings.
  7. If your leave is associated with your employer's Family Medical Leave Act (FMLA) policy, select the I'm on FMLA check box .
  8. In the Hours field, enter the number of hours for the leave entry. Verify that the number of hours you specify for the leave entry does not exceed your leave entry balance displayed in the Your current balance field.
  9. In the Your current balance field, the leave balance displays.
  10. In the Description field, enter a description for the leave entry.
  11. Use the Batch Total field to track and verify the total number of leave hours you enter for a session. For example, assume that you work 40 hours a week. You plan to take a week of vacation, and you want to enter your vacation leave hours in one session. In this scenario, you enter eight leave hours for Monday, then click the Add button. The number displayed in the Batch Total field is eight. You then enter eight leave hours for Tuesday and click the Add button. The number displayed in the Batch Total field is 16. You continue adding leave time for each day of the week through Friday. When you are finished, you use the number displayed in the Batch Total field to confirm that you entered 40 hours of leave time in your session.
  12. Click the Add button to save your leave entry.