Create Messages - Manager
| Access this page using Manager>Create Messages. |
Use this page to send messages to the employees you manage if you are a manager and have Manager timesheet permissions in the HR Management module.
Note: If you do not see the option in EWS, you do not have Manager timesheet permissions specified for your employee ID in the HR Management module. Only employee IDs that have Manager timesheet permissions specified in the HR Management module can create and send messages to their employees using EWS. For more information about Manager timesheet permissions, see Understanding Permissions.
This page displays only the employees you manage. Employee/manager relations are configured in the HR Management module. For more information about specifying managers for employee IDs, see the HR Management module online help.
You can filter the list of employee names displayed on this page by clicking on the filter icon displayed in each column heading and then clicking on the filter you want to use. When you click on a filter, the filter criteria associated with the filter displays the data that meets the filter you selected and hides data that does not meet the filter criteria. For example, you can filter by location if you want to send a message to all employees that you manage in a specific location, or you can filter by department if you want to send a message to all employees that you manage in a specific department.
You can also group the list of employee names displayed on the Create Messages (Manager) page by dragging a column name above the row that displays column names. When you drag a column name above the row that displays the column names, EWS uses the column name to group the list of employees. For example, if you drag a Location column heading above the row that displays column names, EWS refreshes the page and displays the employee names grouped by location, such as Home Office and Corporate Headquarters. If you drag the Department column heading above the row that displays column names, EWS refreshes the page and displays the employee names group by department, such as Finance, Human Resources, Sales, and Manufacturing. If you drag a Location column heading and then a Department column heading above the row that displays column names, EWS refreshes the page and displays employee names grouped by departments at each location.
Fields
Select All Employees: Select this check box if you want to send a message to all of the employees you manage. When you select this check box, the page refreshes, and the Select check box for all employees in the list displays selected. The list of employees you manage is specified in the HR Management module. For more information about assigning employees to managers, see the HR Management module online help.
Select: Select this check box for each employee to whom you want to send a message. After you send your message, EWS highlights the rows for the employees to whom you sent the message in green.
Employee ID: The system displays the employee ID for the employee. Managers cannot edit this field. Employee IDs are assigned to employees using the HR Management module. For more information about assigning employees to managers, see the HR Management module online help.
First Name: The system displays the first name of the employee. Managers cannot edit this field.
Last Name: The system displays the last name of the employee. Managers cannot edit this field.
Location: The system displays the location where the employee works. Managers cannot edit this field. Employee work locations are specified for employees in the HR Management module. For more information about specifying employee locations, see the HR Management module online help.
Department: The system displays the department to which the employee is assigned. Managers cannot edit this field. Departments are specified for employees in the HR Management module. For more information about specifying a department for an employee, see the HR Management module online help.
Message Date: Specify today's date or a date in the future for your message. If you specify a future date, the message will not be delivered until the date specified.
Message Type: Select a message type from the drop-down list. The default message types are General Info, Reminders, or Request. If you select Reminder or Request for the message type, when the employee selects the check box in the Read column for a Request or Reminder message type, EWS records date and time information about when the employee read the message in a log.
Due Date: Specify a due date for the message.
Message Text: Enter your message text.
Buttons
Check Spelling: Click this button to spell check your message text.
Create Message: Click this button to send your message. Messages you send to employees you manage display in each employee's personal Message Center page. For more information, see Message Center - Personal and Viewing Messages.