How Do I View and Process Employee Change Requests?

Human Resources Staff can view and process personal information change requests from employees. When Human Resource staff members approve personal information change requests from employees, the system automatically updates the employee record in the HR Management module with the new information.

Note: For more information about how employees can send Human Resources staff change requests, see Working with Personal Information.

To view and process personal information change requests from employees, complete the following steps:

1. Access the Approve Change Requests page using HR Staff>Approve Change Requests.

Note: To view this menu, the Employee ID must have the HR Staff check box selected in the Maintain>Timesheets Setup>Employee Timesheet Settings>Employee Settings tab in the HR Management module.

2. The system displays the requests in the order that they were received and all requests are designated with the status of Hold.
3. If you want to filter the list of change requests, you can filter by employee ID, name, request date, and request type. To filter, click on the filter icon  displayed in a column heading and then click on the filter you want to use. When you click on a filter, the filter criteria associated with the filter displays the data that meets the filter you selected and hides data that does not meet the filter criteria. For example, you can filter to see all change requests from a specific employee.
4. If you want to reject the change request, enter the reason for your rejection in the Remarks field, click the Reject option, and then click the Save button.
5. If you want to approve the change request, enter the reason for your approval in the Remarks field, click the Approve option, and then click the Save button. When you approve a change request to personal information, the system automatically updates the employee record in the HR Management module with the new information.