Check/W2 History

Access this report using Reporting>Check/W2 History.

Use this report to check your W2 history, such as payroll year totals, check summaries, and leave, or vacation, balances. You can also use this report to print check stubs. For example, you can use this report to print a copy of your last two check stubs, or to print out your check stubs each pay period if your company does not print out and deliver check stubs to you each pay period.

To view your check/W2 history, complete the following steps:

1. Access the report using Reporting>Check/W2 History.
2. In the W2 field in the Totals for Payroll Year table, click the link for which year you want to view payroll information. EWS refreshes the page and highlight the selected row in yellow. EWS also updates the Check Summary table to display the check information for the selected payroll year.
3. Review the information in the Check Summary table as needed.
4. If you want to view and print a copy of a specific check, click on the link in the Chk/Dep Nbr field in the Check Summary table to view the check, then click on the printer icon    to print the check.
5. If you want review your leave balance, you can view your leave balance in the Leave Balances table. This table displays the number of leave hours remaining for the employee after the last pay period. This table also displays the leave of absence code for any leaves of absence taken by an employee, such as vacation days, sick days, compensatory (comp) days, jury duty, and military service. Leave codes for employee IDs are specified in the HR Management module. For more information about specifying leave codes for employee IDs, see the HR Management module online help.

Fields 

Total for Payroll Year:

• Year Totals: The system displays the year for the total.
• Hours: The system displays the number of hours worked for the year.
• Salary: The system displays the salary earned for the year.
• Deductions: The system displays the deductions for the year.
• Taxes: The system displays the taxes paid for the year.
• W2: Select the link for the year for which you want to view payroll information.

Check Summary:

• Chk/Dep Nbr: The system displays the number of the check or the number of the direct deposit transaction, if direct deposit is used. You can click on this link to view an electronic copy of a check.
• Check Date: The system displays the date of the check.
• Type: The system displays the type of payment. R specifies regular payment. S specifies a supplemental paycheck.
• Direct Deposit: The system displays whether direct deposit was used. Y specifies direct deposit was used, N specified direct deposit was not used.
• Hours: The system displays the number of hours worked for the check.
• Earnings: The system displays the total earnings.
• Deductions: The system displays any deductions taken out of the earnings.
• Taxes: The system displays the taxes taken out of the earnings
• Net Pay: The system displays the net pay for the pay period.

Leave Balances:

• Leave Code: The system displays the leave of absence code for any leaves of absence taken by employees, such as vacation days, sick days, comp days, jury duty, and military service. Leave codes for employee IDs are specified in the HR Management module. For more information about specifying leave codes for employee IDs, see the HR Management module online help.
• History: The system displays the historical leave balance information.
• Current: The system displays the current leave balance information.
• Balance: The system displays the number of leave hours remaining for the employee after the last pay period.